Journal of the Chenango County Historical Society

23 Nov 2016

STYLE SHEET

Donald A. Windsor, Editor. windsorda@roadrunner.com

607-336-4628 PO Box 604, Norwich NY 13815

To submit an article to the JCCHS, please follow these guidelines. Examining back issues of the JCCHS would be helpful.

- Early direct contact with the editor before writing is encouraged.

- Submit articles via email or flash drive, because they must be in digital format.

- Titles must tell what the article is about. No cutesy stuff. Titles should be terse.

- Your full name must be directly under your title. Always use the same name for all your publications.

First name Middle name or initial “Nickname” Surname

Example: John M. “Jack” Jones

- Use minimal formatting. DO NOT OVER FORMAT. No headers or footers. No page numbers. No publisher-type applications, just simple word processing.

Your article has to be typeset in the standard format of the JCCHS. Removing your special formats is often difficult and always time consuming.

- Use endnotes. NO FOOTNOTES.

- Audit trails. Make sure there is a clear connection between the statement you are documenting and the citation (in the endnote) of the document you are referencing.

Example: Statement = Chenango County was established in 1798 (3)

Endnote = 3. Smith, James H. History of Chenango County … Syracuse, NY: D. Mason & Co. 1880. Page 71.

- Citations must have these five essential elements: Author/editor. Title. Source/Publisher. Date. Pages.

- Citations to online sources must have the full URL and the date on which you accessed it. If you have not accessed it for over a year, please try to access again to make sure it still exists.

- The first paragraph of your article should tell the main message of the article, its punchline.

- The final paragraph should tell the message you want the readers to remember.

- Photos must be digitized and submitted separately from the text. Do NOT embed them in the text. Embedded photos are apt to be split onto two pages during typesetting.

- Every photo must have a caption telling the subject and the date. Refer to photos by number;

example = Photo 2.

- A brief (1 or 2 sentences) biographical sketch is required for our About the Authors section. Tell the readers how your background relates to local history, so that they will appreciate where you are coming from and why you are qualified to write about your subject. Do not be modest; do not exaggerate; just tell the facts in the third person.

- Editors represent the readers. The main job of an editor is to clarify communication. Authors are too close to their writings to be confused. What is clear to an author, may be confusing to a reader.

- If you have any questions, please ask.

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